PEACE THROUGH BUSINESS
Alumnae Association

Board of Directors

President

• Maintain ultimate responsibility for ensuring that all chapter requirements are met and that the chapter is operated according to the specifications of the Association charter
• Oversee and coordinate activities of all other officers, board members, committee chairs, etc.
• Plan and run monthly/quarterly meetings
• Solicit volunteers for the Program Committees and oversee its activities, including:
  • Identifying, selecting and handling all arrangements with speakers
  • Identifying, arranging and coordinating logistics meetings
  • Soliciting input from chapter members regarding potential topics
• Establish and oversee committees as necessary
• Write monthly president’s message for newsletter
• Develop, assist, motivate, and recognize all other officers
• Coordinate election of officers for next year
• Train Vice-President, turn over all records and documents, and ensure smooth transition to next administration

Vice President/Membership Director

• Assist the President as required and assume her duties when necessary
• Coordinates chapter/member involvement in community projects
• Develop (with the Institute and chapter officers) and oversee implementation of an annual plan for member recruitment and retention
• Solicit volunteers for the Membership Committee and oversee its activities, including:
  • Greeting and welcoming attendees at chapter events and identifying new member
• Train new VP/Membership Director, turn over all records and documents, and ensure smooth transition to next administration

Secretary

• Record minutes at each meeting
• Keep chapter membership database up to date based upon monthly roster
• Verify members’ address/telephone/email/preferred mailing address and notify the Institute of any updates
• Coordinate monthly report with the Institute
• Maintain records of chapter correspondence and minutes and assist with chapter correspondence as required
• Compile, write and distribute monthly newsletter (with input from other officers)
• Prepare and print annual member directory
• Train new Secretary, turn over all records and documents, and ensure smooth transition to next administration.

Treasurer

• Responsible and accountable for all chapter money
• Prepare annual budget
• Maintain chapter accounts and record
• Based upon income and expenses, update budget monthly and prepare monthly account summaries for the Institute, Association President, and Facilitator
• Collect money and issue receipts at all chapter functions
• Train new Treasurer, turn over all records and documents, and ensure smooth transition to next administration.

In-Country Facilitator

• Hold strategic planning meeting with chapter President and Vice President to determine chapter goals, objectives and strategies
• Assist chapter President in all areas needed
• Not eligible for Officer position